ALGOMA DISTRICT COMMUNITY NETWORK (ADnet)

BOARD OF DIRECTORS MEETING

May 21, 2002

F.R. Mills Centre, Huron Superior Catholic District School Board

240 St. George’s Avenue, Sault Ste. Marie

11:30 am to 12:45 pm

Name	ADnet Member Affiliation	Present/Regrets
Charlie Whitfield, ADnet President	SSM EDC	Present
Michael Corbett, ADnet Vice-President	Algoma Net	Present
Greg Punch, ADnet Secretary-Treasurer	GHC	Present
Dan Friyia	SE CFDC	Present
Allan Frederick, ADnet Director	SSM PUC	Present
Lynn MacKenzie, ADnet Director	Algoma Family Serv.	Regrets
Julian Piwowarski, ADnet Director	SAH	Regrets
Jerry Dolcetti, ADnet Director	City SSM	Regrets
Art Callegari, ADnet Director	HSCDSB	Regrets
Tom Marinelli, ADnet Director	OLGC	Teleconference
Norma Diamond, ADnet Director	M,NSTC	Regrets
Peggy Storey-Inkster	Sault College	Present
Observer(s)/Delegates
Jason Brunette, IT Officer	MNSTC	Present
Staff
Wilf Lefresne, Executive Director	Staff	Present
Darlene Walsh, Administrative Assistant	Staff	Present
Emile Malvaso, Market Development Officer	Staff	Present

Charlie Whitfield opened the meeting when Tom Marinelli called in at 11:30 am.

PRESIDENT’S OPENING REMARKS: Charlie Whitfield

Charlie welcomed Dan Friyia as a new Director and Jason Brunette from the North Shore Tribal Council.

Some Directors would have to leave early the agenda was changed with regards to priority.

Charlie turned the Chair over to Allan Frederick for the election of President.

ELECTION OF OFFICERS – PRESIDENT AND VICE-PRESIDENT:

Allan Frederick asked for nominations for the office of President. Charlie Whitfield was acclaimed as President for 2002.

MOTION: 2002 – 10 Moved by: Greg Punch Seconded by: Michael Corbett

BE IT RESOVED THAT the Board of Directors appoints Charles Whitfield as President/Chair of ADnet for the year 2002. Carried.

Allan returned the Chair to Charlie. Charlie asked for nomination for the office of Vice-President.

Michael Corbett was acclaimed as Vice-President for 2002.

MOTION: 2002 – 11 Moved by: Allan Frederick Seconded by: Peggy Storey-Inkster

BE IT RESOLVED THAT the Board of Directors appoints Michael Corbett as Vice-President of ADnet for the year 2002. Carried.

MOTION: 2002 – 12 Moved by: Michael Corbett Seconded by: Allan Frederick

BE IT RESOLVED THAT the Board of Directors appoints Greg Punch as Secretary/Treasurer of ADnet for the year 2002. Carried.

The Executive Committee will bring recommendations for chairs of the Committees to the next Board meeting.

NEW BUSINESS:

Board Schedule to May 2003: After polling the Directors the preferred date is still the 3^rd Tuesday of the month between 11:00 am and 1:00 pm. Wilf Lefresne, Executive Director, presented a proposal meeting schedule for Board consideration. The proposal was unanimously accepted. Committees would set their own meeting dates. Staff will issue the new schedule electronically.

Funding Agencies: Michael Corbett felt that the funding agencies do not realize which organizations are ADnet members. He felt that if the Director member promoted their ADnet position than it would provide a better environment for discussions with the agencies. Michael would like ADnet to invite the MP’s and management staff of the agencies to an information session. After a lengthy discussion it was decided that the Board would hold a Directors Development Session in June between 5:00 pm and 9:00 pm. Staff will arrange the Development Session and an information meeting with government. All Directors are encouraged to attend both functions.

APPROVAL OF MINUTES:

MOTION: 2002 – 13 Moved by: Michael Corbett Seconded by: Allan Frederick

BE IT RESOLVED THAT the Board of Directors accepts the Minutes of March 19, 2002 as presented. Carried.

BUSINESS ARISING FROM MINUTES - None

COMMITTEE/REPORTS

EXECUTIVE COMMITTEE: None

FINANCE AND ADMINISTRATION COMMITTEE: Greg Punch

Greg presented the Financial Statement for Board approval. Dan Friyia questioned if ADnet was doing any project accounting, as that would give the Directors a better view of how we were progressing. There was an in depth discussion of the pros and cons of this type of system. Greg Punch stated that the Finance and Administration Committee (FAC) is kept informed and suggested that Dan may like to sit on the FAC. This subject will be put on the Development Session agenda.

MOTION: 2002 – 14 Moved by: Allan Frederick Seconded by: Peggy Storey-Inkster

BE IT RESOLVED THAT the Board approves the Financial Statement of April 30, 2002 as presented. Carried.

Asset Policy: The Asset Policy was presented and recommended by the Finance and Administration Committee for Board approval.

MOTION: 2002 – 15 Moved by: Allan Frederick Seconded by: Peggy Storey-Inkster

BE IT RESOLVED THAT the Board approves the Asset Policy as presented. Carried.

Insurance: Insurance has been acquired with the same coverage as 2001 from Algoma Insurance Brokers for the fee of $9,180.00. Staff is awaiting further quotes for review. The agent, Rob Walz, will be asked to attend the September Board meeting to give a review of coverage and answer any concerns.

TELEMATICS AND IMPLEMENTATION COMMITTEE – Michael Corbett

Minutes are attached.

EXECUTIVE DIRECTOR - Wilf Lefresne

An oral update presented. A written report will be issued through the president.

RESIDENT’S CLOSING REMARKS: Charlie Whitfield

Charlie informed the Directors that the provincial government is working on convening a meeting to review the Integrated network Project (INP) and its impact on Community Based Networks (CBN). The meeting is being coordinated by the Ministry of Enterprise, Innovation and Opportunity (MEIO) and the Management Board Secretariat (MBS). Wilf Lefresne will attend this meeting presently scheduled for June 25, 2002. If Directors have any suggestions please forward them to Wilf in a timely manner.

MOTION: 2002 -16 Moved by: Greg Punch Seconded by: Michael Corbett

BE IT RESOLVED THAT the Board of Directors meeting close at 12.45 pm to meet again in June 2002 or at the call of the Chair. Carried.

MEETING DATES:

Finance and Administration Committee: TBA

Board Development Session: TBA

_______________________ _____________________________

Chairman Charlie Whitfield Recording Secretary Darlene Walsh

TELEMATICS AND IMPLEMENTATION COMMITTEE – Michael Corbett

VoIP

Wilf brought the committee up to date on a possible new project that may involve ADnet. That would include VoIP and possibly 3 of the city call centres may be involved. There has already been some activity in this field with the MKG call centre utilizing VoIP by way of fibre to a Vianet switch in Toronto.

Library Connect

The committee was brought up to date on the status of this project. A quote has been received from the JV and is presently being analyzed. The contract with SOLS has been completed and will be brought to the Chair and the executive for signing.

ORANO / ORION

Further information is required to be submitted to ORANO by April 15, 2002 and Wilf and Peggy are presently working on the submission. User fees are still unknown at this time. ORANO still has 2 RFPs still out for reply. All equipment will be a bulk purchase for the province. AUC, Sault College and maybe the Forestry Centre are interested at this time. ADnet is participating in the rollout of ORANO / ORION in the Algoma District.

Cell Phone Project

An RFP has been issued to build the network. The concept is for the private sector to form partnerships with the public sector. Registered letters were sent out across the country to potential suppliers. A mandatory pre-closing meeting was held with 3 vendors attending. The RFP closes May 6, 2002. There is a consultant contract in place that will put together an evaluation “team” of professionals in the field to do an evaluation of the submitted RFPs. Both FedNor and Heritage are involved in this project.

The geographic scope of the RFP includes the following areas:

Hwy 17 from White River to SSMarie

White River to Hornepayne

Hwy 101 from Wawa to Timmins

Hwy 129 from Chapleau to Thessalon

Heyden to Searchmont

LID

An RFP was issued to select a consultant and Ed Hoshizaki Community Consulting was selected. The scope of the contract is to complete the study in almost every (27) community in the District of Algoma. Laird and White River are not included. The communities involved will share the 10% cost to them of the project. A final report is due in approximately 12 weeks. 27 business plans will be completed. ADnet is under contract to the East Algoma CFDC to assist in the project work.

Medical / Health Centres

ADnet is assisting the St. Joseph Medical Centre and the Central Algoma Health Centre with their Heritage Funding projects to supply increased connectivity and upgraded computer equipment in both centres.

Marketing Plan

Emile presented an outline of the ADnet marketing plan asked the committee for their concepts in further developing the plan. At length discussion took place with regard to “what is the ADnet product” ensued. The JV product, being its services, was also discussed. The marketing plan must have a product and the plan must be obtainable. Objectives, as in infrastructure and education, were examined.

ADnet

Wilf lead a discussion on the role of ADnet in the present funding atmosphere. There has always been an objective of the Ontario Gov’t that the CBNs own the infrastructure. In addition, the government, due to the success of the CBNs, has indicated an increased desire to work with the CBNs, especially ADnet in Northern Ontario, with the ORION project as an example. The discussion progressed to the concept that ADnet “own” the current network with the normal conditions of being open access, beneficial to the district, and economically feasible. The result would be that ADnet would be a competitor in the IT field.

On the practical end, this would mean that ADnet work with the JV and could or would bid on projects. The ADnet infrastructure would be utilized with the JV supplying services and with the possibility of ADnet doing some billing and / or administration. This would in no way interfere with PUC, ONtel, or JV activities and / or services. ADnet at this point could then be signing contracts with end users.

Wilf is to present an expanded discussion paper to the T & I committee for further discussion at its next meeting that will be before the May BoD meeting.