ALGOMA DISTRICT COMMUNITY NETWORK (ADnet)

BOARD OF DIRECTORS MEETING

May 18, 2006

Peggy Storey-Inkster’s Office

Sault College, 443 Northern Avenue

Sault Ste. Marie, ON

12:15 pm to 12:30 pm

Name	ADnet Member Affiliation	Present/Regrets
Peggy Storey-Inkster, ADnet President	Sault College	Present
Rejean Raymond, ADnet Vice President	Dubreuilville	Regrets
Tom Marinelli, ADnet Director	OLGC	Teleconference
Chris Wray, Interim Secretary/Treasurer	Michipicoten (Wawa)	Regrets
Art Callegari, ADnet Director	HSCDSB	Regrets
Jerry Dolcetti, ADnet Director	City SSM	Regrets
Allan Frederick, ADnet Director	SSM PUC	Teleconference
Dan Friyia, ADnet Director	SE CFDC	Regrets
Hans Hinding, ADnet Director	Northern Credit Union	Regrets
Pav Pottekkat, ADnet Director	ADSB	Regrets
Charlie Whitfield, ADnet Director	SSM EDC	Teleconference
Staff
Wilf Lefresne, Executive Director	Staff	Present
Darlene Walsh, Administrative Assistant	Staff	Present

Peggy Storey-Inkster, President, opened the meeting at 12:15 pm.

Agenda

Added District Representation to New Business

President’s Opening Remarks: Peggy Storey-Inkster

The President thanked everyone for making the effort to attend (or teleconference).

Election of Executive for 2006/2007: Appointments were Peggy Storey-Inkster as President, Chris Wray as Secretary/Treasurer. At this time there is no Vice-President available. Tom Marinelli suggested that the person who is VP should realize that it is a three (3) year term. Further discsussion resulted in consensus that a two (2) year term is the optimum.

Approval of Minutes:

Motion: 2006 –14 Moved by: Allan Frederick Seconded by: Charlie Whitfield

BE IT RESOLVED THAT the Board of Directors approves the Minutes of March 23, 2006 as presented, subject to approval by electronic distribution.

Business Arising From Minutes:

1. Cellular Project: Wilf Lefresne and John Lyon met after the Annual General Meeting, they toured the Searchmont area and discussed the problems of multiple players this will likely delay implementation of this site until after June 2006. Wilf suggested that Superior Wireless Inc (SWI) work to finish the other sites by June 30^th. If it is necessary Northern Ontario Heritage Fund Corp (NOHFC) will write an amendment to the contract. Staff has received invoices for the next submission.
2. Library Project: Is running smoothly and we will be adding a new Library on Manitoulin Island (Billings Twp known as Kagawong First Nation)
3. ADnet and Sault Ste. Marie Innovation Centre IT Strategy: The letter and motion has been submitted to Destiny Sault St. Marie Board. ADnet has formed an AdHoc Committee consisting of Charlie Whitfield, Jerry Dolcetti and Germain Dalcourt. Wilf has met with Tom Vair and staff, but Tom does not believe that amalgamation is a priority. Tom Vair presented the Destiny report to the Destiny Steering Committee without any mention of amalgamation. Wilf has met with Tom to discuss and review the TAG Committee and the Memorandum of Understanding between IC and ADnet. Charlie Whitfield would like to issue an invitation for a joint Board of Directors meeting. Members discussed the lack of knowledge on the IC Board regarding ADnet’s role in the IT field.

Financial Report:

Motion: 2006-15 Moved by: Tom Marinelli Seconded by: Charlie Whitfield

BE IT RESOLVED THAT the Board of Directors approves the Financial Statements of December 31, 2005, Subject to approval by electronic distribution.

Motion: 2006-16 Moved by: Charlie Whitfield Seconded by: Tom Marinelli

BE IT RESOLVED THAT the Board of Directors approves Voucher 2006-03 ($703,857.59) and Voucher 2006-04 ($46,914.08), subject to approval by electronic distribution.

Committee Reports:

Executive Director: Algoma District School Board Project (ADSB)

The project is for a converged network; both ADSB and the Huron Superior Catholic District School Board (HSCDSB) would like to combine their networks. Wilf briefed them on the proper method for government funding and that it could take up to two (2) years for approval. He suggested that they try private partnerships. The decision was to go with the non solicited approach to both Bell Canada and Ontera/PUC. ADnet is co-ordinating the meeting on June 2 for the presentation of the proposal for voice and data. ADnet will manage the project for a fee; both school boards would like this to be settled by fall.

New Business:

1. Director’s Travel Policy: Members reviewed the existing policy and agreed that no changes were needed. ADnet will pay travel cost for Directors if parent company is not covering the expense.
2. District Board Meetings: There has been a lack of attendance at meeting held in the District and Wilf believes that there should be a quorum at the out of town meetings as it is not reflecting well on ADnet. Wilf suggested a town hall type of meeting and that there should be at least 3 Directors present, others could teleconference. Charlie reminded members that we need to have meeting in both the north and east. Tom suggested that all meetings dates are preset. ADnet could combine a Board meeting followed by the town hall meeting. Members suggested the 3^rd Thursday at 4:00 pm.
3. Board Development Session on June 22, 2006: to be held at the Algoma Water Tower Inn at 5:00 pm.

President’s Closing Remarks: None

The meeting closed at 12:30 pm.

____________________________________ ______________________________

Chairperson Peggy Storey-Inkster Recording Secretary Darlene Walsh