ADnet By-Law Number 1
Table of Contents
QUORUM
AND MEETINGS, BOARD OF DIRECTORS
ERRORS
IN NOTICE, BOARD OF DIRECTORS
CODE
OF CONDUCT, BOARD OF DIRECTORS
DUTIES
OF PRESIDENT AND VICE-PRESIDENT
ANNUAL
AND OTHER MEETINGS OF MEMBERS
DEPOSITS
OF SECURITIES FOR SAFEKEEPING
BY-LAW No. 1
A by-law relating generally to the transaction of the affairs of
Algoma District Community Network.
BE
IT ENACTED as a by-law of Algoma District Community Network as follows:
1. The Head Office of the
Corporation shall be in the City of
2. The seal, an impression whereof
is stamped in the margin hereof, shall be corporate seal of the Corporation.
3. The affairs of the Corporation
shall be managed by a board of twelve(12)
directors elected from and by the members. All elected directors represent the
Algoma District, regardless of their constituency. At least 2 of the elected
Board members must work and reside outside the city limits of SSM and at least
2 of the elected Board members must work and reside within the city limits of
SSM.
At the first annual meeting one half of the directors
shall be elected for a one year term and one half of the directors for a two
year term with subsequent elections to be for a two year term. The election may
be by a show of hands unless a ballot be demanded by
any member.
The members of the Corporation may, by resolution
passed by at least two-thirds of the votes cast at a general meeting of which
notice specifying the intention to pass such resolution has been given, remove
any director before the expiration of his term of office, and may, by a
majority of the votes cast at that meeting, elect any person instead for the
remainder of his term.
4. Vacancies on the Board of Directors, however
caused, may, so long as a quorum of directors remain in office, be filled by
the directors from among the qualified members of the Corporation, if they
shall see fit to do so, otherwise such vacancy shall be filled at the next
annual meeting of the members at which the directors for the ensuing year are
elected, but if there is not a quorum of directors, the remaining directors
shall forthwith call a meeting of the members to fill the vacancy. If the
number of directors is increased between the terms, a vacancy or vacancies, to the
number of the authorized increase, shall thereby be deemed to have occurred,
which may be filled in the manner above provided.
5. A majority of the directors shall
form a quorum for the transaction of business. Except as otherwise required by
law, the board of directors may hold its meetings at such place or places as it
may from time to time determine. No formal notice of any such meeting shall be
necessary if all the directors are present, or if those absent have signified
their consent to the meeting being held in their absence.
Directors' meetings may be formally called by the
President or Vice-President or by the Secretary on direction of the President
or Vice President, or by the Secretary on direction in writing of two
directors.
Notice of such meetings shall be delivered,
telephoned, telegraphed or communicated electronically to each director
not less than two working days before the meeting is to take place or shall be
mailed to each director not less than five working days before the meeting is
to take place. The statutory declaration of the Secretary or President that
notice has been given pursuant to this by-law shall be sufficient and
conclusive evidence of the giving of such notice.
The board may appoint a day or days in any month or
months for regular meetings at an hour to be named and of such regular meeting
no notice need be sent. A directors' meeting may also be held, without notice,
immediately following the annual meeting of the Corporation. The directors may
consider or transact any business either special or general at any meeting of
the board.
A director may participate in a meeting of the Board
or committee of the board by means of a conference telephone or other
communications facility as permits and such means shall be deemed for all
purposes to be present at the meeting.
6. No error or omission in giving
such notice for a meeting of directors shall invalidate such meeting or
invalidate or make void any proceedings taken or had at such meeting and any
director may at any time waive notice of any such meeting and may ratify and
approve of any or all proceedings taken or had thereat.
7. Questions arising at any meeting
of directors shall be decided by consensus of those present at the meeting of
Directors and eligible to vote. In the event that there is no consensus, and
such consensus cannot be reached within three (3) days of the vote of the
meeting of Directors, the matter may be approved by a vote of two-thirds (2/3)
of the Directors eligible to vote.
All votes at such meeting shall be taken by ballot if
so demanded by any director present, but if no demand be made, the vote shall
be taken in the usual way by assent or dissent. A declaration by the Chairman
that a resolution has been carried and an entry to that effect in the minutes
shall be admissible in evidence as prima facie proof of the fact without proof
of the number or proportion of the votes recorded in favour
of or against such resolution. In the absence of the President his duties may
be performed by the Vice President or such other director as the board may from
time to time appoint for the purpose.
8. There shall be a conflict of
interest and code of conduct statement for Members, Directors and Officers, as
shall from time to time be fixed by the Board of Directors, which shall become
effective only when confirmed by the members at an annual or other general
meeting.
9. The directors of the Corporation
may administer the affairs of the Corporation in all things and make or cause
to be made for the Corporation, in its name, any kind of contract which the
Corporation may lawfully enter into and, save as hereinafter provided, generally,
may exercise all such other powers and do all such other acts and things as the
Corporation is by its charter or otherwise authorized to exercise and do.
Without in any way derogating from the foregoing, the
directors are expressly empowered, from time to time, to purchase, lease or
otherwise acquire, alienate, sell, exchange or otherwise dispose of shares,
stocks, rights, warrants, options and other securities, lands, buildings and
other property, movable or immovable, real or personal, or any right or
interest therein owned by the Corporation, for such consideration and upon such
terms and conditions as they may deem advisable.
Without limiting the generality of the foregoing , the Board shall have the power to:
1. Authorize expenditures on behalf of the
Corporation from time to time and may delegate by resolution to an officer or
officers of the Corporation the right to employ and pay salaries,
2. Raise and make expenditures of funds for the
purpose of furthering the objects of the Corporation,
3. Appoint such agents as it deems necessary from
time to time and those agents shall have such authority and shall perform such
duties as are prescribed by the Board at the time of their appointment.
10. Subject to the approval of the
Members, Directors may receive such reasonable remuneration allowable under the
laws of
11.
Every director and officer of the Corporation and his or her heirs,
executors and administrators, and estate and effects, respectively may, with
the consent of the Corporation given at any of the meeting of the Members, from
time to time and at all times, be indemnified and saved harmless out of the
funds of the Corporation, from and against:
(a) all costs, charges and expenses whatsoever that
he, she or it sustains or incurs in or about any action, suit or proceeding
that is brought, commenced or prosecuted against him, her or it, for or in
respect of any act, deed, matter or thing whatsoever, made, done or permitted
by him, her or it, in or about the execution of the duties of his, her or its
office; and
(b) all other costs, charges
and expenses that he, she or it sustains or incurs in or about or in relation
to the affairs thereof, except such costs, charges or expenses as are
occasioned by his, her or its own wilful neglect or
default. The Corporation shall provide reasonable liability insurance for Directors.
12. There shall be a President, a
Vice President, a Secretary, a Treasurer or in lieu of
a Secretary and Treasurer, a Secretary-Treasurer, and an Executive Director and
such other officers as the board of directors may determine by by-law from time
to time. One person may hold more than one office except the offices of
President and Vice-President. The President and Vice President shall be elected
by the board of directors from among their number at the first meeting of the
board after the annual election of such board of directors, provided that in
default of such election the then incumbents, being members of the board, shall
hold office until their successors are elected. The Executive Director shall be
appointed by the Board of Directors under such terms and conditions as may from
time to time be agreed to in writing between the Executive Director and the
authorized officers of the Corporation.
13. The President shall, when
present, preside at all meetings of the members of the Corporation and of the
board of directors. The President shall also be charged with overseeing the Executive Director carries out his duties
in a diligent, professional and effective manner and take such actions as
deemed necessary to safeguard the general management and supervision of the
affairs and operations of the Corporation. The President with the Secretary or
other officer appointed by the board for the purpose shall sign all the by-laws
and membership certificates. During the absence or inability of the President,
his duties and powers may be exercised by the Vice President, and if the Vice
President, or such other director as the board may from time to time appoint
for the purpose, exercises any such duty or power, the absence or inability of
the President shall be presumed with reference thereto.
14. The Secretary shall be ex officio
clerk of the board of directors. He shall attend all meetings of the board of
directors and record all facts and minutes of all proceedings in the books kept
for that purpose. He shall give all notices required to be given to members and
directors. He shall be the custodian of the seal of the Corporation and of all
books, papers, records, correspondence, contracts and other documents belonging
to the Corporation which he shall deliver up only when authorized by a
resolution of the board of directors to do so and to such person or persons as
may be named in the resolution, and he shall perform such other duties
as may from time to time be determined by the board of directors.
15. The Treasurer, or person
performing the usual duties of a Treasurer, shall keep full and accurate
accounts of all receipts and disbursements of the Corporation in proper books
of account and shall deposit all moneys or other valuable effects in the name
and to the credit of the Corporation in such bank or banks as may from time to
time be designated by the board of directors. He shall disburse the funds of the
Corporation under the direction of the board of directors, taking proper
vouchers therefor and shall render to the board of
directors at the regular meetings thereof or whenever required of him, an
account of all his transactions as Treasurer, and of the financial position of
the Corporation. He shall also perform such other duties as may from time to
time be determined.
16. The Executive Directors shall be charged with the
general management and supervision of the affairs and operations of the
Corporation. The Executive Director shall have the power to bind the
Corporation in accordance with Section 18 – Execution of Documents subject to
any restrictions that may from time to time be imposed by the Board of
Directors. The Executive Director shall be a member of the Executive Committee
and any other committees to which he may from time to time be appointed.
17. The duties of all other officers
of the Corporation shall be such as the terms of their engagement call for or
the board of directors requires of them.
18. There shall be an Executive Committee and such
committees of the Corporation as the board considers necessary to assist in
carrying out the objects of the Corporation and to appoint the chairmen and
members of such committees and fix any remuneration if any to be paid to
committee members.
The Executive Committee shall be comprised of the
President, Vice-President, Secretary-Treasurer, Executive Director and two
members at large. Between meetings of the Board, the Executive Committee may
conduct the Corporation business and affairs, except it shall not make or alter
Bylaws, or amend or appeal resolutions of the Board. A majority of the
Executive Committee shall constitute a quorum.
19. Deeds, transfers, licences,
contracts and engagements on behalf of the Corporation shall be signed by
either the President, Vice President or Executive Director and by the
Secretary, and the Secretary shall affix the seal of the Corporation to such
instruments as require the same.
Contracts in the ordinary course of the Corporation's
operations may be entered into on behalf of the Corporation by the President,
Vice President, Treasurer, Executive Director or any
person authorized by the board.
The President, Vice President, the directors,
Secretary or Treasurer, or any one of them, or any person or persons from time
to time designated by the board of directors may transfer any and all shares,
bonds or other securities from time to time standing in the name of the
Corporation in its individual of any other capacity or as trustee or otherwise
and may accept in the name and on behalf of the Corporation transfers of
shares, bonds or other securities from time to time transferred to the
Corporation, and may affix the corporate seal to any such transfers or
acceptances of transfers, and may make, execute and deliver under the corporate
seal any and all instruments in writing necessary or proper for such purposes,
including the appointment of an attorney or attorneys to make or accept
transfers of shares, bonds or other securities on the books of any company or
corporation.
Notwithstanding any provisions to the contrary
contained in the by-laws of the Corporation, the board of directors may at any
time by resolution direct the manner in which, and the person or persons by
whom, any particular instrument, contract or obligations of the Corporation may
or shall be executed.
20. The directors shall see that all
necessary books and records of the Corporation required by the by-laws of the
Corporation or by any applicable statute or law are regularly and properly
kept.
21. The membership shall consist of
the applicants for the incorporation of the Corporation and such other
organizations and other legal entities as are admitted as members by the board
of directors. A member of the Corporation is an individual or organisation in good standing and who have paid the
required dues or fees.
An organization shall name a designate and
alternate(s) to represent the organization in the affairs of the Corporation.
Members may resign by resignation in writing which
shall be effective upon acceptance thereof by the board of directors.
In case of resignation, a member shall remain liable
for payment of any assessment or other sum levied or which became payable by
him to the corporation prior to acceptance of his resignation.
Each member in good standing shall be entitled to one
vote on each question arising at any special or general meeting of the members
save and except for members aged sixteen (16) years and younger. Corporations,
partnerships and other legal entities may vote through a duly authorized proxy.
Each member shall promptly be informed by the
Secretary of his admission as a member.
There shall be dues or fees payable by members, as
shall from time to time be fixed by the board of directors, which shall become
effective only when confirmed by the members at an annual or other general meeting.
The Secretary shall notify the members of the dues or
fees at any time payable by them and, if any are not paid within 30 days of the
date of such notice the members in default shall thereupon automatically cease
to be members of the Corporation, but any such members may on payment of all
unpaid dues or fees be reinstated by unanimous vote of the board of directors.
22. The annual or any other general
meeting of the members shall be held at the head office of the Corporation or
elsewhere in
At every annual meeting, in addition to any other
business that may be transacted, the report of directors, the financial statements
and the report of the auditors shall be presented and a board of directors
elected and auditors appointed for the ensuing year and the remuneration of the
auditors shall be fixed. The members may consider and transact any business
either special or general without any notice thereof at any meeting of the
members. The board of directors or the President or Vice President shall have
power to call at any time a general meeting of the members of the Corporation.
No public notice nor advertisement of members' meetings, annual or general,
shall be required, but notice of the time and place of every such meeting shall
be given to each member by sending the notice by prepaid mail, telegraph or
electronic notice, ten days before the time fixed for the holding of such
meeting; provided that any meetings of members may be held at any time and
place without such notice if all the members of the Corporation are present
thereat or represented by proxy duly appointed, and at such meeting any
business may be transacted which the Corporation at annual or general meetings
may transact.
23. No error or omission in giving
notice of any annual or general meeting or any adjourned meeting, whether
annual or general, of the members of the Corporation shall invalidate such
meeting or make void any proceedings taken thereat and any member may at any
time waive notice of any such meeting and may ratify, approve and confirm any
or all proceedings taken or had thereat. For the purpose of sending notice to
any member, director or officer for any meeting or otherwise, the address of
any member, director or officer shall be his last address recorded on the books
of the Corporation.
24. Any meetings of the Corporation
or of the directors may be adjourned to any time and from time to time and such
business may transacted at such adjourned meeting as might have been transacted
at the original meeting from which such adjournment took place. No notice shall
be required of any such adjournment. Such adjournment may be made
notwithstanding that no quorum is present.
25. A quorum for the transaction of
business at any meeting of members shall consist of not less than three members
present in person or represented by proxy; provided that in no case can any
meeting be held unless there are two members present in person.
26. Subject to the provisions, if
any, contained in the Letters Patent of the Corporation, each member of the
Corporation shall at all meetings of members be entitled to one vote and he may
vote by proxy. Such proxy need not himself be a member but before voting shall
produce and deposit with the Secretary sufficient appointment in writing from
his constituent or constituents. No member shall be entitled either in person
or by proxy to vote at meetings of the Corporation unless he had paid all dues
or fees, if any, then payable by him.
At all meetings of members every question shall be
decided by a majority of the votes of the members present in person or
represented by proxy unless otherwise required by the by-laws of the
Corporation, or by law. Every question shall be decided in the first instance
by a show of hands unless a poll be demanded by any
member. Upon a show of hands, every member having voting rights shall have one
vote, and unless a poll be demanded a declaration by the Chairman that a
resolution has been carried or not carried and an entry to that effect in the
minutes of the Corporation shall be admissible in evidence as prime facie proof
of the fact without proof of the number or proportion of the votes accorded in favour of or against such resolution. The demand for a poll
may be withdrawn, but if a poll be demanded and not withdrawn the question
shall be decided by a majority of votes given by the members present in person
or by proxy, and such poll shall be taken in such manner as the Chairman shall
direct and the result of such poll shall be deemed the decision of the Corporation
in general meeting upon the matter in question. In case of an equality of votes
at any general meeting, whether upon a show of hands or at a poll, the Chairman
shall be entitled to a second or casting vote.
27. Unless otherwise ordered by the
Board of Directors, the fiscal year of the Corporation shall begin on January
1, and terminate on December 31.
28. All cheques, bills of exchange or
other orders for the payment of money, notes or other evidences of indebtedness
issued in the name of the Corporation, shall be signed by such officer or
officers, agent or agents of the Corporation and in such manner as shall from
time to time be determined by resolution of the board of directors and any one
of such officers or agents may alone endorse notes and drafts for collection on
account of the Corporation through its bankers, and endorse notes and cheques
for deposit with the Corporation's bankers for the credit of the Corporation,
or the same may be endorsed "for collection" or "for
deposit" with the bankers of the Corporation by using the Corporation's
rubber stamp for the purpose. Any one of such officers or agents so appointed
may arrange, settle, balance and certify all books and accounts between the
Corporation and the Corporation's bankers and may receive all paid cheques and
vouchers and sign all the bank's forms or settlement
of balances and release or verification slips.
29. The securities of the Corporation
shall be deposited for safekeeping with one or more bankers, trust companies or
other financial institutions to be selected by the board of directors. Any and
all securities so deposited may be withdrawn, from time to time, only upon the
written order of the Corporation signed by such officer or officers, agent or
agents of the Corporation, and shall from time to time be determined by
resolution of the board of directors and such authority may be general or
confined to specific instances. The institutions which may be so selected as
custodians by the board of directors shall be fully protected in acting in
accordance with the directors of the board of directors and shall in no event
be liable for the due application of the securities so withdrawn from deposit
or the proceeds thereof.
30. Any notice (which term includes
any communication or document) to be given, sent, delivered or served pursuant
to the Act, the letters patent, the by-laws or otherwise to a member, director,
officer or auditor shall be sufficiently given if delivered personally to the
person to whom it is to be given or if notice is published in the Sault Star or
if delivered to his recorded address or if mailed to him at his recorded
address by prepaid air or ordinary mail, or if sent to him at his recorded
address by any means of prepaid transmitted or recorded communication. A notice
so delivered shall be deemed to have been given when it is delivered personally
or the date it is published in the Sault Star or at the recorded address as
aforesaid; a notice so mailed shall be deemed to have been given when deposited
in a post office or public letter box; and a notice sent by any means of
transmitted or recorded communication shall be deemed to have been given when
dispatched or delivered to the appropriate communication company or agency or
its representative for dispatch. The Secretary may change or cause to be
changed the recorded address of any member, director, officer or auditor in
accordance with any information believed to him to be reliable.
31. The Board of Directors may
prescribe such rules and regulations not inconsistent with the By-laws of the
Corporation relating to the management and operation of the corporation as they
deem expedient, provided that such rules and regulations shall have force and
effect only until the next annual meeting of the Members of the Corporation
when they shall be confirmed, and failing such confirmation at such annual
meeting of Members shall at from that time cease to have any force and effect.
32. The directors may from time to
time
(a) borrow money on the
credit of the Corporation; or
(b) issue, sell or pledge
securities of the Corporation; or
(c) charge, mortgage, hypothecate or pledge all or
any of the real or personal property of the Corporation, including book debts,
rights, powers, franchise and undertakings, to secure any securities or any
money borrowed, or other debt, of any other obligation or liability of the
Corporation.
(d) pledge or sell such
debentures or other securities for such sums and at such prices as may be
deemed expedient; and
From time to time the directors may authorize any
director, officer or employee of the Corporation of any other person to make
arrangements with reference to the moneys borrowed or to be borrowed as
aforesaid and as to the terms and conditions of the loan thereof, and as to the
securities to be given therefore, with power to vary or modify such
arrangements, terms, and conditions and to give such additional securities for
any moneys borrowed or remaining due by the Corporation as the directors may
authorize, and generally to manage, transact and settle the borrowing of money
by the Corporation.
33. In these by-laws and in all other
by-laws of the Corporation hereafter passed unless the context otherwise
required, words importing the singular number or the masculine gender shall
include the plural number or the feminine gender, as the case may be, and vice
versa, and references to persons shall include firms and corporations.
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PASSED by
the Board of Directors and sealed with the corporate seal this 16th day
of
President Secretary/Treasurer